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Coordinator Corporate Secretariat (1 year term)

  • Corporate Governance & Linguistic Services
  • Ottawa
  • 1 Year Term Position
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To apply, please forward your resume and cover letter by Dec 08, 2024

The mint is hiring a Coordinator Corporate Secretariat who can thrive in a dynamic and inclusive environment.

This position reports to the Senior Manager, Corporate Governance and Policy Implementation and supports compliance with statutory and regulatory requirements while leading the document preparation process and communications related to Leadership members and Mint’s Board of Directors.

Your Responsibilities:

Your Responsibilities:

  • Provides direct and timely governance and compliance support to the members of the Board of Directors as well as the Corporate & Legal Affairs leadership team.    
  • Manages the document preparation and management process for all Board, committee and special meetings by aligning internal stakeholders using an established approach and schedule and ensuring quality control.
  • Manages all Board communications by addressing inquiries and responding to official communications between Government entities, Board of Directors and Leadership.
  • Supports the Board’s Governance and Nominating Committee by addressing specific governance, research and compliance matters as defined in its annual workplan.
  • Leads ATIP and Parliamentary Inquiries responses for the Corporate Secretariat while maintaining the appropriate divisional, Board and Committee meeting files.
  • Ensures sound data governance and the implementation of information management practices within the division.
  • Assists the Corporate Secretariat team with the coordination of due diligence requirements and continuous improvement efforts to ensure the fulfillment of Board mandates and Leadership expectations.

This opening is to be filled on a hybrid working arrangement, and the incumbent will be required to work from the Ottawa location generally on an average of 1-2 days a per week which could change based on operational requirements.

 

Qualifications:

Languages Requirements:

  • An intermediate level of bilingual proficiency in both official languages (English / French) is required at the time of hire.

Education & Designation:

  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered.

Experience:

  • Minimum of 5 years of related business administration and coordination experience.
  • Experience working in a Crown Corporation setting is an asset.
  • Experience coordinating the work of a Board of Directors and related documentation is an asset.  

Additional Qualifications:

  • Advanced skills in Microsoft Office Suite (Word, Excel and PowerPoint, Adobe)
  • Strong knowledge of virtual Collaboration Tools such as Zoom, Teams and others.
  • Sound judgement, discretion, experience working with executives and Board members.
  • Superior written and oral communication skills.
  • Strong organizational and time management skills.

 

Why the Mint?

At the Mint, you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. Your safety and wellbeing are our top priority. We offer outstanding pay and total rewards for you and your family and you will be supported to continuously learn throughout your career.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. In accordance with the Employment Equity Act, you are invited to voluntarily self-identify with one or more of the four employment equity groups (women, Indigenous Peoples, persons with disabilities and members of visible minorities) by sending your application to the confidential email, ee@mint.ca that is accessed only by the Human Resources section. 

If you need accommodation at any point in the application or interview process, please let us know. We are committed to being an inclusive employer. For a confidential inquiry, simply email us directly at ee@mint.ca to make arrangements.

What to Expect

In order to be considered for an interview, please clearly demonstrate on your application how you meet the education and experience qualifications. The additional qualifications may be assessed through interviews, exams, reference checks, etc. If successful, you will be required to complete a background check facilitated by the Mint in order to obtain a security clearance.

Ready to mint your career?

Please forward your resume to careers@mint.ca by December 8, 2024. We look forward to receiving your application!